wedding guide

Digital Signage

Attention: Files must be submitted five business days before the event.

The Centre has four monitors: one on the main level beside the elevators; three on the second level (elevators and north and south sides); and one on the third level beside the elevators.

The monitors can either all display the same image(s), or each can display a different image.

Digital signage, which is controlled by UBC Communications, must be submitted five working days  before your event (unless otherwise notified). Technical specifications and detailed instructions for the digital signage are listed below.

Unfortunately, we’re unable to accommodate last-minute changes to signage. If you find that the sign you have submitted no longer suits your needs, we can switch off the TVs.

digital signage

Suggested layout and content: We allow up to six images to be submitted. They can appear on a timed rotation (not a slide show). Most guests will pass these as they proceed through the hall. We don’t recommend using these displays for seating charts as small text can sometimes be hard to read and you may not be able to make any last-minute changes.

Location of 52” screens: Next to elevators on Lower Level and Levels 1, 2, and 3. and outside of Jack Poole Hall’s north and south doors.

 

PROGRAMS FOR CREATING CONTENT

Content can be created in these programs:

  • Windows PowerPoint
  • Adobe Photoshop
  • Adobe Illustrator
  • Adobe InDesign
  • Gimp (open source)
  • Corel Draw

All content must be PDF or JPEG files with dimensions of 1920 x 1080 pixels, and a resolution of 300 dpi (dots per square inch).

Images not meeting specifications may be returned for reformatting, or may not be added to the programming.

 

Creating content in MAC/Windows Powerpoint for 365/Powerpoint 2019/2016/2013/2011 without using templates

For Windows

To create slides:

  • Select Blank Presentation.
  • Once the file is open, navigate to the Design tab in the tool bar.
  • Select the Slide Size > Page Setup…
    • Size sized for: Widescreen (width: 13.333”, height: 7.5”).
    • Orientation: Landscape.
  • Click OK.

To save slides as PDF:

  • Go to File > Export.
  • Select Create Adobe PDF – under Options, select format PDF.
  • Click Publish.

For Mac

To create slides:

  • Go to File > New Presentation.
  • Once the file is open, navigate to the Design tab in the tool bar.
  • Go to Slide Size > Page Setup…
      • Size sized for: Widescreen (width: 33.87 centimetres, height: 19.05 centimetres).
    • Orientation: Landscape.
  • Click OK.

To save slides as PDF:

  • Go to File > Export.
    • Format: PDF.
  • Click Export.

We recommend text size to be a minimum of 24 point font for clear viewing. Please keep text to a minimum.

 

Our screens can play videos in the following formats:

Windows Media Video 9 .wmv
Windows avi .avi
MPEG-1 .mpg
MPEG-2 .mpg (only in 720p resolution)

The following formats will not work:

Quicktime .mov
Flash Video .flv
MPEG-4
AVCHD

They must also be at least 720p (1280 x 720 pixels) at 30 fps (29.97). Movies must be of sufficient quality to ensure proper playback on the screens.

 

Submission

When you email your venue contact with your PDF/JPEG file please:

  • Include a start date and end date of your event and time.
  • Include the desired duration per slide(s).

Files must be submitted five business days before the event. Unfortunately, we cannot accommodate last-minute changes.